Venue Listing Terms and Conditions


(A) The Principal carries on the business of providing Venues and Premises for rent for meetings, conferences and events.

(B) The Agent is in the business of owning a Website that advertises Premises or Venues available for rent for meetings, conferences and events.

By registering a venue on website you have agreed to enter into this agreement on the terms set out below.

Your Status

By registering a venue on you warrant that you are legally capable of entering into a binding contract with

Agreed Terms

1. Interpretation

1.1 The definitions and rules of interpretation in this clause apply in this agreement.

Annual Registration Fee means the amount payable per Venue listed on the Website by the Principal (this amount being £485 plus VAT with no commission charged, or £285 plus VAT with 8% commission charged against each confirmed business. reserves the right to make promotional offers and discount available from time to time);

Commission means 8% commission charged against each confirmed booking when relating to a venue that has paid the annual registration fee of £285 plus VAT, and 15% commission when the commission only option has been selected and when no registration fee is charged.

Booking means a request to rent a Premises or Venue listed on the Website;
Commencement Date means the date of registration;
Content means all text, information, data, software, executable code, images, audio or video material in whatever medium or form, listed on the Website by the Principal to describe the Premises or Venue available for rent;
Contract means a contract that is formed between the Principal and the Customer as a result of the Principal’s acceptance of the Customer’s Provisional Booking;
Customer means any person that visits the Website or makes a Booking for a Premises or Venue on the Website;
Listing means any Premises or Venue that the Principal has displayed on the Website;
Premises means the building which contains the Venue that is to be provided by the Principal and available for rent by the Customer;
Provisional Booking means an offer made by the Customer to the Principal on the Website to rent a Venue or Premises listed;
Scheduled Downtime means any time that the Website is shut down by the Agent for the purposes of system upgrades, maintenance, and backup procedures;
Term means a period of one year from the Commencement Date; Unscheduled Downtime means any time that the Website is inaccessible due to unforeseen software, hardware, network, power and/or Internet outages;
Venue the room(s) or other facility that will be rented to the Customer by the Principal and used by the Customer within the Premises;
Web Site “Web Site” means the web pages on the world wide web site,, operated by or on behalf of the Owner and generated as a result of requesting the Owner URL, or any new URL with which the Owner replaces the above-stated URL.

1.2 Reference to a clause, paragraph or schedule is to a clause, paragraph or schedule of or to this agreement, unless the context requires otherwise.

1.3 A reference to one gender includes a reference to the other gender.

1.4 Words in the singular include the plural and in the plural include the singular.

1.5 A reference to a person includes an incorporated or unincorporated body.

1.6 A reference to a statute or statutory provision is a reference to it as it is in force for the time being taking account of any amendment, extension, or re-enactment and includes any subordinate legislation for the time being in force made under it.

1.7 Unless the context otherwise requires, the words including and include and words of similar effect shall not be deemed to limit the general effect of the words which precede them.

1.8 The headings in this agreement are for ease of reference only and shall not affect its construction or interpretation.

2. Licence

During the Term and subject to the provisions of this agreement, the Principal is hereby granted the right to access the Website owned by the Agent and list Venues and Premises available for rent on the Website.

3. Payment

3.1 In consideration for the grant of access to the Principal by the Agent for the purpose of listing Venues and Premises on the Website, the Principal shall pay to the Agent an Annual Registration Fee, as set out in the Annex hereto, or the commission as outlined, for each Venue which the Principal lists on the Website.

3.2 The Annual Registration Fee and/or the commission is payable against the Agent’s duly rendered invoice and payable on 14day terms either by cheque or by bacs payment provided on the invoice.

4. Bookings

The Agent shall forward any Provisional Booking made by any Customer to the Principal. In the event that a Provisional Booking is accepted by the Principal, it will become a contract between the Principal and the Customer (“Contract”) subject to the remaining terms of this agreement.

5. Indemnity

5.1 The Principal agrees to indemnify and keep indemnified the Agent from and against all costs, claims, demands, liabilities, expenses, damages or losses (including without limitation consequential losses and loss of profit, and all interest, penalties and legal and other professional costs and expenses) arising out of or in connection with the Principal’s negligence, default or breach of these Terms.

5.2 This indemnity shall cover (but is not limited to) the Agent’s liability to third parties arising out of or in connection with the Contracts, including (without limitation) occupier’s liability. The indemnity shall apply whether or not the Agent may have been negligent or at fault and does not limit any further compensation rights of the Agent.

5.3 If any third party makes a claim against, or notifies an intention to make a claim against, the Agent which may reasonably be considered as likely to give rise to a liability under this indemnity (“a relevant claim”), the Agent shall:

5.3.1 as soon as reasonably practicable give written notice of that matter to the Principal, specifying in reasonable detail the nature of the relevant claim;

5.3.2 not make any admission of liability, agreement or compromise in relation to the relevant claim without the prior written consent of the Principal (such consent not to be unreasonably withheld or delayed);


5.3.3 give the Principal and its professional advisers reasonable access to the premises and personnel of the Agent and to any relevant assets, accounts, documents and records within the power or control of the Agent so as to enable the Principal and its professional advisers to examine such premises, assets, accounts, documents and records, and to take copies at their own expense for the purpose of assessing the merits of the relevant claim;

5.3.4 subject to the Principal indemnifying the Agent to the Agent’s reasonable satisfaction against any liability, costs, damages or expenses which may be incurred, take such action as the Principal may reasonably request to avoid, dispute, resist, compromise or defend the relevant claim.

6. Access to the Website

6.1 The Agent will use commercially reasonable efforts to make the Website available for the Principal’s access seven (7) days a week, twenty-four (24) hours a day, except for specific scheduled downtime during which the Agent will shut down the service for the purposes of system upgrades, maintenance, and backup procedures plus other times as determined, in the Agent’s sole discretion, are required for major software upgrades and network maintenance. In addition, there may be events that from time to time will make the system inaccessible for a limited amount of time due to unforeseen software, hardware, network, power and/or Internet outages (“Unscheduled Downtime”)

6.2 The Principal acknowledges that both Scheduled and Unscheduled Downtime will occur from time to time during the term of this Agreement and that neither shall constitute a breach of this Agreement by the Agent.

7. Liability for Content

7.1 The Agent reserves the right to change or remove any information shown on the Website, including but not limited to revising and/or deleting features or other information without prior notice. If practical, under the circumstances, the Agent will attempt to provide reasonable notice of such changes.

7.2 The Principal warrants to the Agent that no Content posted by the Principal in or on the Website:

7.2.1 infringes or will infringe the intellectual property rights, rights of privacy or rights of publicity or any other rights whatsoever of any person;

7.2.2 is or will be obscene, libellous or defamatory or in any other way unlawful.

7.3 The Principal shall inform the Agent immediately by facsimile if it receives any notice or claim in respect of any Content.

7.4 The Principal shall indemnify the Agent against any action, claim, demand, loss or injury and against all legal costs and other costs whatsoever suffered or incurred by the Agent resulting from a breach by the Principal of any provision of this clause 7.

8. Term and Termination

8.1 This agreement shall commence on the Commencement Date and shall continue for the period of one year (the “Initial Period”), unless otherwise terminated as provided in this clause 8. After the Initial Period, this agreement shall automatically renew for further periods of one year, unless either party gives to the other written notice of termination, not less than [sixty] days before the end of the then current term.

8.2 Without prejudice to any other rights or remedies to which the parties may be entitled, either party may terminate this agreement without liability to the other if:

8.2.1 the other party commits a material breach of any of the terms of this agreement and (if such a breach is remediable) fails to remedy that breach within 30 days of that party being notified in writing of the breach; or

8.2.2 an order is made or a resolution is passed for the winding up of the other party, or circumstances arise which entitle a court of competent jurisdiction to make a winding-up order in relation to the other party; or

8.2.3 an order is made for the appointment of an administrator to manage the affairs, business and property of the other party, or documents are filed with a court of competent jurisdiction for the appointment of an administrator of the other party, or notice of intention to appoint an administrator is given by the other party or its directors or by a qualifying floating charge holder (as defined in paragraph 14 of Schedule B1 to the Insolvency Act 1986); or

8.2.4 a receiver is appointed of any of the other party’s assets or undertaking, or if circumstances arise which entitle a court of competent jurisdiction or a creditor to appoint a receiver or manager of the other party, or if any other person takes possession of or sells the other party’s assets; or

8.2.5 the other party makes any arrangement or composition with its creditors, or makes an application to a court of competent jurisdiction for the protection of its creditors in any way, or becomes bankrupt; or

8.2.6 the other party ceases, or threatens to cease, to trade; or

8.2.7 the other party takes or suffers any similar or analogous action in any jurisdiction in consequence of debt.

8.3 On termination of this agreement for any reason:

8.3.1 The Agent shall promptly remove any Listing(s) from the Agent’s Website and the Principal shall make no further use of the Website;

8.3.2 the Agent shall cease to advertise any Listing made by the Principal on its Website; and

8.3.3 the accrued rights of the parties as at termination, or the continuation after termination of any provision expressly stated to survive or implicitly surviving termination, shall not be affected or prejudiced.

9. Waiver

9.1 A waiver of any right under this agreement is only effective if it is in writing and it applies only to the party to whom the waiver is addressed and to the circumstances for which it is given.

9.2 Unless specifically provided otherwise, rights arising under this agreement are cumulative and do not exclude rights provided by law.

10. Severance

10.1 If any provision (or part of a provision) of this agreement is found by any court or administrative body of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions shall remain in force.

10.2 If any invalid, unenforceable or illegal provision would be valid, enforceable or legal if some part of it were deleted, the provision shall apply with whatever modification is necessary to give effect to the commercial intention of the parties.

11. Entire agreement

11.1 This agreement, and any documents referred to in it, constitute the whole agreement between the parties and supersede any previous arrangement, understanding or agreement between them relating to the subject matter they cover.

11.2 Each of the parties acknowledges and agrees that in entering into this agreement it does not rely on any undertaking, promise, assurance, statement, representation, warranty or understanding (whether in writing or not) of any person (whether party to this agreement or not) relating to the subject matter of this agreement, other than as expressly set out in this agreement.

12. Assignment

12.1 Each party shall not, without the prior written consent of the other party, assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this agreement.

13. Third party rights

This agreement is made for the benefit of the parties to it and (where applicable) their successors and permitted assigns, and is not intended to benefit, or be enforceable by, anyone else.

14. Notices

14.1 Any notice required to be given under this agreement shall be in writing and shall be delivered by hand or sent by pre-paid first-class post or recorded delivery post to the other party at its address set out in this agreement, or such other address as may have been notified by that party for such purposes, or sent by fax to the other party’s fax number as set out in this agreement.

14.2 A notice delivered by hand shall be deemed to have been received when delivered (or if delivery is not in business hours, at 9 am on the first business day following delivery). A correctly addressed notice sent by pre-paid first-class post or recorded delivery post shall be deemed to have been received at the time at which it would have been delivered in the normal course of post. A notice sent by fax shall be deemed to have been received at the time of transmission (as shown by the timed printout obtained by the sender).

15. Governing law and jurisdiction

15.1 This agreement and any disputes or claims arising out of or in connection with its subject matter are governed by and construed in accordance with the laws of England.

15.2 The parties irrevocably agree that the courts of England have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this agreement.

This agreement has been entered into on the date the Principal first listed Premises.